Gmail VS Microsoft Exchange
As of 4 November 2026, Microsoft Exchange is named by 1,904 companies and Gmail by 1,461; Gmail skews to companies under 200 people (53% vs 39%), Microsoft Exchange to companies over 1,000 (33% vs 20%).
As of 4 November 2026 · refreshed daily · counts move as websites, DNS and career sites are re-read.
The website-and-DNS footprint is not comparable between a marketing suite and a CRM: Gmail's script and mail records show on hundreds of thousands of small sites, Microsoft Exchange rarely leaves a trace outside its own apps. Compare on the job-posting numbers; use the footprint for reach.
- Gmail: 2–200 employees
- 53%
- Microsoft Exchange: 2–200 employees
- 39%
- Gmail: 1,000+ employees
- 20%
- Microsoft Exchange: 1,000+ employees
- 33%
- Postings per company, 90 days
- 2.8 · 2.0
- Website or DNS footprint
- 0 · 0
Who chooses which
Share of each tool's companies in every segment. "Leans" marks a gap of more than two points.
| Segment | Gmail | share | Microsoft Exchange | share | Leans |
|---|---|---|---|---|---|
| Self-employed | 58 | 4% | 24 | 1% | Gmail |
| 2-10 employees | 164 | 11% | 126 | 7% | Gmail |
| 11-50 employees | 238 | 16% | 270 | 14% | Gmail |
| 51-200 employees | 375 | 26% | 348 | 18% | Gmail |
| 201-500 employees | 196 | 13% | 312 | 16% | Microsoft Exchange |
| 501-1000 employees | 137 | 9% | 188 | 10% | even |
| 1001-5000 employees | 168 | 11% | 333 | 17% | Microsoft Exchange |
| 5001-10000 employees | 51 | 3% | 107 | 6% | Microsoft Exchange |
| 10,001+ employees | 74 | 5% | 196 | 10% | Microsoft Exchange |
| Segment | Gmail | share | Microsoft Exchange | share | Leans |
|---|---|---|---|---|---|
| Business & finance services | 277 | 19% | 378 | 20% | even |
| Technology & software | 272 | 19% | 663 | 35% | Microsoft Exchange |
| Consumer services & leisure | 178 | 12% | 72 | 4% | Gmail |
| Public, community & associations | 160 | 11% | 96 | 5% | Gmail |
| Manufacturing & industry | 103 | 7% | 225 | 12% | Microsoft Exchange |
| Property & construction | 90 | 6% | 70 | 4% | Gmail |
| Health care | 88 | 6% | 103 | 5% | even |
| Commerce & trade | 81 | 6% | 85 | 4% | even |
| Media & content | 79 | 5% | 51 | 3% | Gmail |
| Transport, logistics & rental | 37 | 3% | 33 | 2% | even |
| Automotive | 36 | 2% | 35 | 2% | even |
| Hospitality & travel | 30 | 2% | – | – | outside top 12 |
| Utilities & infrastructure | – | – | 65 | 3% | outside top 12 |
| Segment | Gmail | share | Microsoft Exchange | share | Leans |
|---|---|---|---|---|---|
| United States | 1,080 | 74% | 952 | 50% | Gmail |
| Canada | 70 | 5% | 68 | 4% | even |
| United Kingdom | 55 | 4% | 125 | 7% | Microsoft Exchange |
| France | 30 | 2% | 53 | 3% | even |
| Germany | 23 | 2% | 307 | 16% | Microsoft Exchange |
| Brazil | 20 | 1% | – | – | outside top 12 |
| Spain | 17 | 1% | – | – | outside top 12 |
| India | 17 | 1% | 22 | 1% | even |
| Australia | 13 | 1% | 33 | 2% | even |
| PH | 8 | 1% | – | – | outside top 12 |
| Belgium | 7 | 0% | 28 | 1% | even |
| Poland | 6 | 0% | 14 | 1% | even |
| Switzerland | – | – | 33 | 2% | outside top 12 |
| Netherlands | – | – | 31 | 2% | outside top 12 |
| Austria | – | – | 20 | 1% | outside top 12 |
| Segment | Gmail | share | Microsoft Exchange | share | Leans |
|---|---|---|---|---|---|
| Logistics warehouse and transport | 1,474 | 22% | 5 | 0% | Gmail |
| Administration & office | 609 | 9% | 27 | 0% | Gmail |
| Healthcare clinical | 475 | 7% | 9 | 0% | Gmail |
| Sales | 295 | 4% | 80 | 1% | Gmail |
| Marketing & communications | 262 | 4% | 14 | 0% | Gmail |
| Finance & accounting | 211 | 3% | 36 | 1% | Gmail |
| Customer service & success | 203 | 3% | 161 | 3% | even |
| Social care and community | 201 | 3% | 3 | 0% | Gmail |
| IT operations & business systems | 199 | 3% | 3,551 | 63% | Microsoft Exchange |
| Education & training | 156 | 2% | 6 | 0% | Gmail |
| Retail & store operations | 122 | 2% | 4 | 0% | even |
| Hospitality and food service | 121 | 2% | 3 | 0% | even |
| Human resources | 104 | 2% | 11 | 0% | even |
| Software engineering | 101 | 2% | 414 | 7% | Microsoft Exchange |
| Product, program & project management | 100 | 1% | 62 | 1% | even |
| Healthcare support and caregiving | 95 | 1% | – | – | outside top 12 |
| Skilled trades and field service | 91 | 1% | 35 | 1% | even |
| Construction and civil | 74 | 1% | 17 | 0% | even |
| Engineering (non-software) | 71 | 1% | 240 | 4% | Microsoft Exchange |
| Facilities cleaning and security | 67 | 1% | 7 | 0% | even |
| General management & consulting | 59 | 1% | 20 | 0% | even |
| Legal, compliance & risk | 59 | 1% | 13 | 0% | even |
| Quality, safety & environment | 57 | 1% | 1 | 0% | even |
| Travel, leisure & events | 50 | 1% | – | – | outside top 12 |
| Business development & strategy | 48 | 1% | 6 | 0% | even |
| Real estate and property | 48 | 1% | – | – | outside top 12 |
| Arts media and entertainment | 43 | 1% | 4 | 0% | even |
| Data & AI | 39 | 1% | 47 | 1% | even |
| Research and science | 33 | 0% | 3 | 0% | even |
| Design & UX | 30 | 0% | 1 | 0% | even |
| Unclassified | – | – | 17 | 0% | outside top 12 |
| Personal care and wellness | – | – | 8 | 0% | outside top 12 |
| Procurement and purchasing | – | – | 5 | 0% | outside top 12 |
The companies behind each column
Companies using Gmail →
Companies using Microsoft Exchange →
Scheduling ranked →
Quote the sentence with the date and the link. The numbers change daily; the link always shows the current ones.
Microsoft Exchange is named by 1,904 companies in job postings and Gmail by 1,461; 0 name both. (Breaknorm, 4 November 2026, https://breaknorm.co/compare/gmail-vs-microsoft-exchange)
Read from the source, not self-reported
Every number on this page can be traced to a page we crawled or a posting we read. Full methodology →
- Job postingsRead hourly from career sites. A tool counts when the employer's own text names it as the team's system; both tools can count for one company.
- Website and DNSScripts and embeds on the company's pages, plus SPF, DKIM, MX and CNAME records of its domain that point at the vendor.
- SegmentsCountry, size and industry from the company profile built from its website.
- Not a reviewNo ratings, prices or feature claims. For those, read the vendors.
Gmail vs Microsoft Exchange: questions
Which is more used, Gmail or Microsoft Exchange?
By companies naming it in their own job postings, Microsoft Exchange (1,904) over Gmail (1,461). By website-and-DNS footprint, Microsoft Exchange (0 vs 0), because its scripts and mail records sit on many small company sites.
Who chooses Gmail?
53% of Gmail companies have 2 to 200 employees, against 39% for Microsoft Exchange. 20% of Gmail companies have over 1,000 employees, against 33% for Microsoft Exchange.
Do companies run both?
0 companies name both in their postings, usually Gmail in marketing and Microsoft Exchange in sales, or during a migration.
Where do these numbers come from?
From the employer's own text in job postings read hourly from career sites, and from scripts found on company websites in our crawl. No vendor data, no surveys.
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with the person who owns it
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