Gmail VS Microsoft Outlook
As of 4 November 2026, Microsoft Outlook is named by 31,515 companies and Gmail by 1,461; Gmail skews to companies under 200 people (53% vs 42%), Microsoft Outlook to companies over 1,000 (25% vs 20%).
As of 4 November 2026 · refreshed daily · counts move as websites, DNS and career sites are re-read.
The website-and-DNS footprint is not comparable between a marketing suite and a CRM: Gmail's script and mail records show on hundreds of thousands of small sites, Microsoft Outlook rarely leaves a trace outside its own apps. Compare on the job-posting numbers; use the footprint for reach.
- Gmail: 2–200 employees
- 53%
- Microsoft Outlook: 2–200 employees
- 42%
- Gmail: 1,000+ employees
- 20%
- Microsoft Outlook: 1,000+ employees
- 25%
- Postings per company, 90 days
- 2.8 · 5.7
- Website or DNS footprint
- 0 · 0
Who chooses which
Share of each tool's companies in every segment. "Leans" marks a gap of more than two points.
| Segment | Gmail | share | Microsoft Outlook | share | Leans |
|---|---|---|---|---|---|
| Self-employed | 58 | 4% | 361 | 1% | Gmail |
| 2-10 employees | 164 | 11% | 2,097 | 7% | Gmail |
| 11-50 employees | 238 | 16% | 3,480 | 11% | Gmail |
| 51-200 employees | 375 | 26% | 7,542 | 24% | even |
| 201-500 employees | 196 | 13% | 6,129 | 19% | Microsoft Outlook |
| 501-1000 employees | 137 | 9% | 3,897 | 12% | Microsoft Outlook |
| 1001-5000 employees | 168 | 11% | 5,054 | 16% | Microsoft Outlook |
| 5001-10000 employees | 51 | 3% | 1,188 | 4% | even |
| 10,001+ employees | 74 | 5% | 1,767 | 6% | even |
| Segment | Gmail | share | Microsoft Outlook | share | Leans |
|---|---|---|---|---|---|
| Business & finance services | 277 | 19% | 6,450 | 20% | even |
| Technology & software | 272 | 19% | 2,306 | 7% | Gmail |
| Consumer services & leisure | 178 | 12% | 1,748 | 6% | Gmail |
| Public, community & associations | 160 | 11% | 3,120 | 10% | even |
| Manufacturing & industry | 103 | 7% | 5,044 | 16% | Microsoft Outlook |
| Property & construction | 90 | 6% | 3,548 | 11% | Microsoft Outlook |
| Health care | 88 | 6% | 3,059 | 10% | Microsoft Outlook |
| Commerce & trade | 81 | 6% | 1,876 | 6% | even |
| Media & content | 79 | 5% | – | – | outside top 12 |
| Transport, logistics & rental | 37 | 3% | 979 | 3% | even |
| Automotive | 36 | 2% | 877 | 3% | even |
| Hospitality & travel | 30 | 2% | 682 | 2% | even |
| Utilities & infrastructure | – | – | 1,019 | 3% | outside top 12 |
| Segment | Gmail | share | Microsoft Outlook | share | Leans |
|---|---|---|---|---|---|
| United States | 1,080 | 74% | 20,876 | 66% | Gmail |
| Canada | 70 | 5% | 1,528 | 5% | even |
| United Kingdom | 55 | 4% | 1,659 | 5% | even |
| France | 30 | 2% | 569 | 2% | even |
| Germany | 23 | 2% | 2,378 | 8% | Microsoft Outlook |
| Brazil | 20 | 1% | 230 | 1% | even |
| Spain | 17 | 1% | – | – | outside top 12 |
| India | 17 | 1% | 209 | 1% | even |
| Australia | 13 | 1% | 450 | 1% | even |
| PH | 8 | 1% | – | – | outside top 12 |
| Belgium | 7 | 0% | 167 | 1% | even |
| Poland | 6 | 0% | – | – | outside top 12 |
| Netherlands | – | – | 320 | 1% | outside top 12 |
| Austria | – | – | 169 | 1% | outside top 12 |
| Switzerland | – | – | 166 | 1% | outside top 12 |
| Segment | Gmail | share | Microsoft Outlook | share | Leans |
|---|---|---|---|---|---|
| Logistics warehouse and transport | 1,474 | 22% | 9,131 | 4% | Gmail |
| Administration & office | 609 | 9% | 23,997 | 10% | even |
| Healthcare clinical | 475 | 7% | 19,287 | 8% | even |
| Sales | 295 | 4% | 15,220 | 7% | Microsoft Outlook |
| Marketing & communications | 262 | 4% | 5,743 | 3% | even |
| Finance & accounting | 211 | 3% | 14,213 | 6% | Microsoft Outlook |
| Customer service & success | 203 | 3% | 7,263 | 3% | even |
| Social care and community | 201 | 3% | – | – | outside top 12 |
| IT operations & business systems | 199 | 3% | – | – | outside top 12 |
| Education & training | 156 | 2% | – | – | outside top 12 |
| Retail & store operations | 122 | 2% | – | – | outside top 12 |
| Hospitality and food service | 121 | 2% | – | – | outside top 12 |
| Human resources | 104 | 2% | – | – | outside top 12 |
| Software engineering | 101 | 2% | – | – | outside top 12 |
| Product, program & project management | 100 | 1% | 5,890 | 3% | even |
| Healthcare support and caregiving | 95 | 1% | – | – | outside top 12 |
| Skilled trades and field service | 91 | 1% | 9,025 | 4% | Microsoft Outlook |
| Construction and civil | 74 | 1% | 7,028 | 3% | even |
| Engineering (non-software) | 71 | 1% | 9,376 | 4% | Microsoft Outlook |
| Facilities cleaning and security | 67 | 1% | – | – | outside top 12 |
| General management & consulting | 59 | 1% | – | – | outside top 12 |
| Legal, compliance & risk | 59 | 1% | – | – | outside top 12 |
| Quality, safety & environment | 57 | 1% | 6,446 | 3% | even |
| Travel, leisure & events | 50 | 1% | – | – | outside top 12 |
| Business development & strategy | 48 | 1% | – | – | outside top 12 |
| Real estate and property | 48 | 1% | – | – | outside top 12 |
| Arts media and entertainment | 43 | 1% | – | – | outside top 12 |
| Data & AI | 39 | 1% | – | – | outside top 12 |
| Research and science | 33 | 0% | – | – | outside top 12 |
| Design & UX | 30 | 0% | – | – | outside top 12 |
The companies behind each column
Companies using Gmail →
Companies using Microsoft Outlook →
Scheduling ranked →
Quote the sentence with the date and the link. The numbers change daily; the link always shows the current ones.
Microsoft Outlook is named by 31,515 companies in job postings and Gmail by 1,461; 252 name both. (Breaknorm, 4 November 2026, https://breaknorm.co/compare/gmail-vs-microsoft-outlook)
Read from the source, not self-reported
Every number on this page can be traced to a page we crawled or a posting we read. Full methodology →
- Job postingsRead hourly from career sites. A tool counts when the employer's own text names it as the team's system; both tools can count for one company.
- Website and DNSScripts and embeds on the company's pages, plus SPF, DKIM, MX and CNAME records of its domain that point at the vendor.
- SegmentsCountry, size and industry from the company profile built from its website.
- Not a reviewNo ratings, prices or feature claims. For those, read the vendors.
Gmail vs Microsoft Outlook: questions
Which is more used, Gmail or Microsoft Outlook?
By companies naming it in their own job postings, Microsoft Outlook (31,515) over Gmail (1,461). By website-and-DNS footprint, Microsoft Outlook (0 vs 0), because its scripts and mail records sit on many small company sites.
Who chooses Gmail?
53% of Gmail companies have 2 to 200 employees, against 42% for Microsoft Outlook. 20% of Gmail companies have over 1,000 employees, against 25% for Microsoft Outlook.
Do companies run both?
252 companies name both in their postings, usually Gmail in marketing and Microsoft Outlook in sales, or during a migration.
Where do these numbers come from?
From the employer's own text in job postings read hourly from career sites, and from scripts found on company websites in our crawl. No vendor data, no surveys.
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