HCL Notes VS Microsoft Outlook
As of 4 November 2026, Microsoft Outlook is named by 31,515 companies and HCL Notes by 368; HCL Notes skews to companies under 200 people (23% vs 42%), Microsoft Outlook to companies over 1,000 (25% vs 57%).
As of 4 November 2026 · refreshed daily · counts move as websites, DNS and career sites are re-read.
The website-and-DNS footprint is not comparable between a marketing suite and a CRM: HCL Notes's script and mail records show on hundreds of thousands of small sites, Microsoft Outlook rarely leaves a trace outside its own apps. Compare on the job-posting numbers; use the footprint for reach.
- HCL Notes: 2–200 employees
- 23%
- Microsoft Outlook: 2–200 employees
- 42%
- HCL Notes: 1,000+ employees
- 57%
- Microsoft Outlook: 1,000+ employees
- 25%
- Postings per company, 90 days
- 3.0 · 5.7
- Website or DNS footprint
- 0 · 0
Who chooses which
Share of each tool's companies in every segment. "Leans" marks a gap of more than two points.
| Segment | HCL Notes | share | Microsoft Outlook | share | Leans |
|---|---|---|---|---|---|
| Self-employed | 6 | 2% | 361 | 1% | even |
| 2-10 employees | 17 | 5% | 2,097 | 7% | Microsoft Outlook |
| 11-50 employees | 31 | 8% | 3,480 | 11% | Microsoft Outlook |
| 51-200 employees | 38 | 10% | 7,542 | 24% | Microsoft Outlook |
| 201-500 employees | 39 | 11% | 6,129 | 19% | Microsoft Outlook |
| 501-1000 employees | 29 | 8% | 3,897 | 12% | Microsoft Outlook |
| 1001-5000 employees | 62 | 17% | 5,054 | 16% | even |
| 5001-10000 employees | 37 | 10% | 1,188 | 4% | HCL Notes |
| 10,001+ employees | 109 | 30% | 1,767 | 6% | HCL Notes |
| Segment | HCL Notes | share | Microsoft Outlook | share | Leans |
|---|---|---|---|---|---|
| Manufacturing & industry | 114 | 31% | 5,044 | 16% | HCL Notes |
| Business & finance services | 66 | 18% | 6,450 | 20% | Microsoft Outlook |
| Technology & software | 62 | 17% | 2,306 | 7% | HCL Notes |
| Commerce & trade | 26 | 7% | 1,876 | 6% | even |
| Public, community & associations | 19 | 5% | 3,120 | 10% | Microsoft Outlook |
| Health care | 15 | 4% | 3,059 | 10% | Microsoft Outlook |
| Property & construction | 13 | 4% | 3,548 | 11% | Microsoft Outlook |
| Transport, logistics & rental | 13 | 4% | 979 | 3% | even |
| Automotive | 10 | 3% | 877 | 3% | even |
| Media & content | 8 | 2% | – | – | outside top 12 |
| Utilities & infrastructure | 8 | 2% | 1,019 | 3% | even |
| Hospitality & travel | 7 | 2% | 682 | 2% | even |
| Consumer services & leisure | – | – | 1,748 | 6% | outside top 12 |
| Segment | HCL Notes | share | Microsoft Outlook | share | Leans |
|---|---|---|---|---|---|
| United States | 215 | 58% | 20,876 | 66% | Microsoft Outlook |
| Germany | 34 | 9% | 2,378 | 8% | even |
| United Kingdom | 14 | 4% | 1,659 | 5% | even |
| Canada | 12 | 3% | 1,528 | 5% | even |
| France | 11 | 3% | 569 | 2% | even |
| Netherlands | 7 | 2% | 320 | 1% | even |
| Australia | 5 | 1% | 450 | 1% | even |
| Belgium | 5 | 1% | 167 | 1% | even |
| Switzerland | 4 | 1% | 166 | 1% | even |
| India | 4 | 1% | 209 | 1% | even |
| Singapore | 4 | 1% | – | – | outside top 12 |
| Austria | 3 | 1% | 169 | 1% | even |
| Brazil | – | – | 230 | 1% | outside top 12 |
| Segment | HCL Notes | share | Microsoft Outlook | share | Leans |
|---|---|---|---|---|---|
| IT operations & business systems | 161 | 11% | – | – | outside top 12 |
| Sales | 89 | 6% | 15,220 | 7% | even |
| Manufacturing and production | 80 | 5% | – | – | outside top 12 |
| Healthcare clinical | 77 | 5% | 19,287 | 8% | Microsoft Outlook |
| Administration & office | 75 | 5% | 23,997 | 10% | Microsoft Outlook |
| Quality, safety & environment | 75 | 5% | 6,446 | 3% | HCL Notes |
| Software engineering | 73 | 5% | – | – | outside top 12 |
| Engineering (non-software) | 68 | 5% | 9,376 | 4% | even |
| Skilled trades and field service | 66 | 4% | 9,025 | 4% | even |
| Logistics warehouse and transport | 55 | 4% | 9,131 | 4% | even |
| Finance & accounting | 52 | 4% | 14,213 | 6% | Microsoft Outlook |
| Customer service & success | 48 | 3% | 7,263 | 3% | even |
| Data & AI | 36 | 2% | – | – | outside top 12 |
| Research and science | 34 | 2% | – | – | outside top 12 |
| Retail & store operations | 30 | 2% | – | – | outside top 12 |
| Product, program & project management | 27 | 2% | 5,890 | 3% | even |
| Construction and civil | 23 | 2% | 7,028 | 3% | even |
| Healthcare support and caregiving | 23 | 2% | – | – | outside top 12 |
| Social care and community | 21 | 1% | – | – | outside top 12 |
| Hospitality and food service | 17 | 1% | – | – | outside top 12 |
| Legal, compliance & risk | 15 | 1% | – | – | outside top 12 |
| Human resources | 13 | 1% | – | – | outside top 12 |
| Procurement and purchasing | 11 | 1% | – | – | outside top 12 |
| Facilities cleaning and security | 10 | 1% | – | – | outside top 12 |
| General management & consulting | 10 | 1% | – | – | outside top 12 |
| Business development & strategy | 7 | 0% | – | – | outside top 12 |
| Education & training | 4 | 0% | – | – | outside top 12 |
| Unclassified | 4 | 0% | – | – | outside top 12 |
| Real estate and property | 3 | 0% | – | – | outside top 12 |
| Travel, leisure & events | 3 | 0% | – | – | outside top 12 |
| Marketing & communications | – | – | 5,743 | 3% | outside top 12 |
The companies behind each column
Companies using HCL Notes →
Companies using Microsoft Outlook →
Scheduling ranked →
Quote the sentence with the date and the link. The numbers change daily; the link always shows the current ones.
Microsoft Outlook is named by 31,515 companies in job postings and HCL Notes by 368; 87 name both. (Breaknorm, 4 November 2026, https://breaknorm.co/compare/hcl-notes-vs-microsoft-outlook)
Read from the source, not self-reported
Every number on this page can be traced to a page we crawled or a posting we read. Full methodology →
- Job postingsRead hourly from career sites. A tool counts when the employer's own text names it as the team's system; both tools can count for one company.
- Website and DNSScripts and embeds on the company's pages, plus SPF, DKIM, MX and CNAME records of its domain that point at the vendor.
- SegmentsCountry, size and industry from the company profile built from its website.
- Not a reviewNo ratings, prices or feature claims. For those, read the vendors.
HCL Notes vs Microsoft Outlook: questions
Which is more used, HCL Notes or Microsoft Outlook?
By companies naming it in their own job postings, Microsoft Outlook (31,515) over HCL Notes (368). By website-and-DNS footprint, Microsoft Outlook (0 vs 0), because its scripts and mail records sit on many small company sites.
Who chooses HCL Notes?
23% of HCL Notes companies have 2 to 200 employees, against 42% for Microsoft Outlook. 57% of HCL Notes companies have over 1,000 employees, against 25% for Microsoft Outlook.
Do companies run both?
87 companies name both in their postings, usually HCL Notes in marketing and Microsoft Outlook in sales, or during a migration.
Where do these numbers come from?
From the employer's own text in job postings read hourly from career sites, and from scripts found on company websites in our crawl. No vendor data, no surveys.
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