Microsoft Planner VS Smartsheet
As of 30 October 2026, Smartsheet is named by 2,309 companies and Microsoft Planner by 628; Microsoft Planner skews to companies under 200 people (31% vs 32%), Smartsheet to companies over 1,000 (40% vs 42%).
As of 30 October 2026 · refreshed daily · counts move as websites, DNS and career sites are re-read.
The website-and-DNS footprint is not comparable between a marketing suite and a CRM: Microsoft Planner's script and mail records show on hundreds of thousands of small sites, Smartsheet rarely leaves a trace outside its own apps. Compare on the job-posting numbers; use the footprint for reach.
- Microsoft Planner: 2–200 employees
- 31%
- Smartsheet: 2–200 employees
- 32%
- Microsoft Planner: 1,000+ employees
- 42%
- Smartsheet: 1,000+ employees
- 40%
- Postings per company, 90 days
- 2.4 · 2.8
- Website or DNS footprint
- 0 · 9,772
Who chooses which
Share of each tool's companies in every segment. "Leans" marks a gap of more than two points.
| Segment | Microsoft Planner | share | Smartsheet | share | Leans |
|---|---|---|---|---|---|
| Self-employed | 5 | 1% | 14 | 1% | even |
| 2-10 employees | 35 | 6% | 108 | 5% | even |
| 11-50 employees | 66 | 11% | 189 | 8% | Microsoft Planner |
| 51-200 employees | 93 | 15% | 439 | 19% | Smartsheet |
| 201-500 employees | 102 | 16% | 360 | 16% | even |
| 501-1000 employees | 61 | 10% | 277 | 12% | Smartsheet |
| 1001-5000 employees | 119 | 19% | 469 | 20% | even |
| 5001-10000 employees | 41 | 7% | 151 | 7% | even |
| 10,001+ employees | 106 | 17% | 302 | 13% | Microsoft Planner |
| Segment | Microsoft Planner | share | Smartsheet | share | Leans |
|---|---|---|---|---|---|
| Business & finance services | 137 | 22% | 445 | 19% | Microsoft Planner |
| Manufacturing & industry | 130 | 21% | 494 | 21% | even |
| Technology & software | 85 | 14% | 461 | 20% | Smartsheet |
| Public, community & associations | 55 | 9% | 131 | 6% | Microsoft Planner |
| Property & construction | 39 | 6% | 214 | 9% | Smartsheet |
| Health care | 33 | 5% | 106 | 5% | even |
| Commerce & trade | 32 | 5% | 95 | 4% | even |
| Utilities & infrastructure | 30 | 5% | 93 | 4% | even |
| Consumer services & leisure | 24 | 4% | 91 | 4% | even |
| Transport, logistics & rental | 17 | 3% | – | – | outside top 12 |
| Hospitality & travel | 15 | 2% | 45 | 2% | even |
| Automotive | 14 | 2% | 44 | 2% | even |
| Media & content | – | – | 43 | 2% | outside top 12 |
| Segment | Microsoft Planner | share | Smartsheet | share | Leans |
|---|---|---|---|---|---|
| United States | 362 | 58% | 1,942 | 84% | Smartsheet |
| Germany | 52 | 8% | 20 | 1% | Microsoft Planner |
| United Kingdom | 45 | 7% | 104 | 5% | Microsoft Planner |
| Canada | 36 | 6% | 68 | 3% | Microsoft Planner |
| France | 21 | 3% | 25 | 1% | Microsoft Planner |
| Brazil | 16 | 3% | – | – | outside top 12 |
| Australia | 13 | 2% | 23 | 1% | even |
| Spain | 12 | 2% | 9 | 0% | even |
| Netherlands | 7 | 1% | 6 | 0% | even |
| Switzerland | 5 | 1% | 7 | 0% | even |
| Poland | 5 | 1% | – | – | outside top 12 |
| Austria | 4 | 1% | – | – | outside top 12 |
| India | – | – | 14 | 1% | outside top 12 |
| Italy | – | – | 9 | 0% | outside top 12 |
| Belgium | – | – | 5 | 0% | outside top 12 |
| Segment | Microsoft Planner | share | Smartsheet | share | Leans |
|---|---|---|---|---|---|
| Product, program & project management | 423 | 22% | 2,926 | 37% | Smartsheet |
| IT operations & business systems | 143 | 7% | 259 | 3% | Microsoft Planner |
| Sales | 138 | 7% | 165 | 2% | Microsoft Planner |
| Finance & accounting | 108 | 6% | 154 | 2% | Microsoft Planner |
| Engineering (non-software) | 92 | 5% | 375 | 5% | even |
| Logistics warehouse and transport | 92 | 5% | 148 | 2% | Microsoft Planner |
| Administration & office | 70 | 4% | 175 | 2% | even |
| General management & consulting | 59 | 3% | 153 | 2% | even |
| Customer service & success | 57 | 3% | – | – | outside top 12 |
| Construction and civil | 50 | 3% | 540 | 7% | Smartsheet |
| Legal, compliance & risk | 43 | 2% | – | – | outside top 12 |
| Marketing & communications | 39 | 2% | 146 | 2% | even |
| Quality, safety & environment | – | – | 290 | 4% | outside top 12 |
| Data & AI | – | – | 208 | 3% | outside top 12 |
The companies behind each column
Companies using Microsoft Planner →
Companies using Smartsheet →
project work management ranked →
Quote the sentence with the date and the link. The numbers change daily; the link always shows the current ones.
Smartsheet is named by 2,309 companies in job postings and Microsoft Planner by 628; 86 name both. (Breaknorm, 30 October 2026, https://breaknorm.co/compare/microsoft-planner-vs-smartsheet)
Read from the source, not self-reported
Every number on this page can be traced to a page we crawled or a posting we read. Full methodology →
- Job postingsRead hourly from career sites. A tool counts when the employer's own text names it as the team's system; both tools can count for one company.
- Website and DNSScripts and embeds on the company's pages, plus SPF, DKIM, MX and CNAME records of its domain that point at the vendor.
- SegmentsCountry, size and industry from the company profile built from its website.
- Not a reviewNo ratings, prices or feature claims. For those, read the vendors.
Microsoft Planner vs Smartsheet: questions
Which is more used, Microsoft Planner or Smartsheet?
By companies naming it in their own job postings, Smartsheet (2,309) over Microsoft Planner (628). By website-and-DNS footprint, Smartsheet (9,772 vs 0), because its scripts and mail records sit on many small company sites.
Who chooses Microsoft Planner?
31% of Microsoft Planner companies have 2 to 200 employees, against 32% for Smartsheet. 42% of Microsoft Planner companies have over 1,000 employees, against 40% for Smartsheet.
Do companies run both?
86 companies name both in their postings, usually Microsoft Planner in marketing and Smartsheet in sales, or during a migration.
Where do these numbers come from?
From the employer's own text in job postings read hourly from career sites, and from scripts found on company websites in our crawl. No vendor data, no surveys.
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