Microsoft Project VS Smartsheet
As of 4 November 2026, Smartsheet is named by 3,016 companies and Microsoft Project by 9,894; Microsoft Project skews to companies under 200 people (38% vs 31%), Smartsheet to companies over 1,000 (41% vs 33%).
As of 4 November 2026 · refreshed daily · counts move as websites, DNS and career sites are re-read.
The website-and-DNS footprint is not comparable between a marketing suite and a CRM: Microsoft Project's script and mail records show on hundreds of thousands of small sites, Smartsheet rarely leaves a trace outside its own apps. Compare on the job-posting numbers; use the footprint for reach.
- Microsoft Project: 2–200 employees
- 38%
- Smartsheet: 2–200 employees
- 31%
- Microsoft Project: 1,000+ employees
- 33%
- Smartsheet: 1,000+ employees
- 41%
- Postings per company, 90 days
- 4.0 · 2.5
- Website or DNS footprint
- 0 · 9,873
Who chooses which
Share of each tool's companies in every segment. "Leans" marks a gap of more than two points.
| Segment | Microsoft Project | share | Smartsheet | share | Leans |
|---|---|---|---|---|---|
| Self-employed | 140 | 1% | 39 | 1% | even |
| 2-10 employees | 566 | 6% | 146 | 5% | even |
| 11-50 employees | 1,059 | 11% | 234 | 8% | Microsoft Project |
| 51-200 employees | 2,139 | 22% | 563 | 19% | Microsoft Project |
| 201-500 employees | 1,643 | 17% | 443 | 15% | even |
| 501-1000 employees | 1,089 | 11% | 357 | 12% | even |
| 1001-5000 employees | 1,685 | 17% | 620 | 21% | Smartsheet |
| 5001-10000 employees | 509 | 5% | 199 | 7% | even |
| 10,001+ employees | 1,064 | 11% | 415 | 14% | Smartsheet |
| Segment | Microsoft Project | share | Smartsheet | share | Leans |
|---|---|---|---|---|---|
| Manufacturing & industry | 2,152 | 22% | 618 | 20% | even |
| Business & finance services | 2,070 | 21% | 576 | 19% | even |
| Property & construction | 1,867 | 19% | 253 | 8% | Microsoft Project |
| Technology & software | 1,512 | 15% | 565 | 19% | Smartsheet |
| Utilities & infrastructure | 537 | 5% | 124 | 4% | even |
| Public, community & associations | 323 | 3% | 192 | 6% | Smartsheet |
| Commerce & trade | 265 | 3% | 147 | 5% | Smartsheet |
| Consumer services & leisure | 242 | 2% | 156 | 5% | Smartsheet |
| Health care | 231 | 2% | 137 | 5% | Smartsheet |
| Transport, logistics & rental | 227 | 2% | – | – | outside top 12 |
| Automotive | 197 | 2% | 59 | 2% | even |
| Media & content | 168 | 2% | 59 | 2% | even |
| Hospitality & travel | – | – | 70 | 2% | outside top 12 |
| Segment | Microsoft Project | share | Smartsheet | share | Leans |
|---|---|---|---|---|---|
| United States | 5,950 | 60% | 2,445 | 81% | Smartsheet |
| Germany | 521 | 5% | 27 | 1% | Microsoft Project |
| United Kingdom | 510 | 5% | 136 | 5% | even |
| Canada | 460 | 5% | 101 | 3% | even |
| France | 302 | 3% | 29 | 1% | Microsoft Project |
| Brazil | 195 | 2% | 8 | 0% | even |
| Australia | 165 | 2% | 29 | 1% | even |
| India | 151 | 2% | 17 | 1% | even |
| Spain | 115 | 1% | 14 | 0% | even |
| Italy | 113 | 1% | 9 | 0% | even |
| Poland | 104 | 1% | – | – | outside top 12 |
| Netherlands | 94 | 1% | – | – | outside top 12 |
| Switzerland | – | – | 7 | 0% | outside top 12 |
| Denmark | – | – | 7 | 0% | outside top 12 |
| Segment | Microsoft Project | share | Smartsheet | share | Leans |
|---|---|---|---|---|---|
| Product, program & project management | 17,437 | 34% | 3,306 | 37% | Smartsheet |
| Construction and civil | 9,209 | 18% | 570 | 6% | Microsoft Project |
| Engineering (non-software) | 7,002 | 14% | 404 | 5% | Microsoft Project |
| IT operations & business systems | 1,594 | 3% | 288 | 3% | even |
| Skilled trades and field service | 1,062 | 2% | 109 | 1% | even |
| Quality, safety & environment | 741 | 1% | 351 | 4% | Smartsheet |
| Software engineering | 550 | 1% | 99 | 1% | even |
| General management & consulting | 486 | 1% | 189 | 2% | even |
| Sales | 473 | 1% | 173 | 2% | even |
| Logistics warehouse and transport | 416 | 1% | 181 | 2% | even |
| Finance & accounting | 381 | 1% | 172 | 2% | even |
| Legal, compliance & risk | 367 | 1% | 119 | 1% | even |
| Research and science | 237 | 0% | 68 | 1% | even |
| Administration & office | 231 | 0% | 186 | 2% | even |
| Procurement and purchasing | 226 | 0% | 77 | 1% | even |
| Manufacturing and production | 209 | 0% | 32 | 0% | even |
| Data & AI | 192 | 0% | 221 | 2% | Smartsheet |
| Business development & strategy | 186 | 0% | 93 | 1% | even |
| Facilities cleaning and security | 181 | 0% | 37 | 0% | even |
| Customer service & success | 160 | 0% | 94 | 1% | even |
| Unclassified | 133 | 0% | – | – | outside top 12 |
| Education & training | 119 | 0% | 61 | 1% | even |
| Real estate and property | 97 | 0% | 26 | 0% | even |
| Human resources | 86 | 0% | 120 | 1% | even |
| Healthcare clinical | 85 | 0% | 14 | 0% | even |
| Marketing & communications | 82 | 0% | 172 | 2% | even |
| Design & UX | 56 | 0% | 41 | 0% | even |
| Arts media and entertainment | 40 | 0% | 40 | 0% | even |
| Social care and community | 28 | 0% | 24 | 0% | even |
| Hospitality and food service | 21 | 0% | – | – | outside top 12 |
| Travel, leisure & events | – | – | 49 | 1% | outside top 12 |
| Public safety and protective services | – | – | 12 | 0% | outside top 12 |
The companies behind each column
Companies using Microsoft Project →
Companies using Smartsheet →
project work management ranked →
Quote the sentence with the date and the link. The numbers change daily; the link always shows the current ones.
Smartsheet is named by 3,016 companies in job postings and Microsoft Project by 9,894; 1,460 name both. (Breaknorm, 4 November 2026, https://breaknorm.co/compare/microsoft-project-vs-smartsheet)
Read from the source, not self-reported
Every number on this page can be traced to a page we crawled or a posting we read. Full methodology →
- Job postingsRead hourly from career sites. A tool counts when the employer's own text names it as the team's system; both tools can count for one company.
- Website and DNSScripts and embeds on the company's pages, plus SPF, DKIM, MX and CNAME records of its domain that point at the vendor.
- SegmentsCountry, size and industry from the company profile built from its website.
- Not a reviewNo ratings, prices or feature claims. For those, read the vendors.
Microsoft Project vs Smartsheet: questions
Which is more used, Microsoft Project or Smartsheet?
By companies naming it in their own job postings, Microsoft Project (9,894) over Smartsheet (3,016). By website-and-DNS footprint, Smartsheet (9,873 vs 0), because its scripts and mail records sit on many small company sites.
Who chooses Microsoft Project?
38% of Microsoft Project companies have 2 to 200 employees, against 31% for Smartsheet. 33% of Microsoft Project companies have over 1,000 employees, against 41% for Smartsheet.
Do companies run both?
1,460 companies name both in their postings, usually Microsoft Project in marketing and Smartsheet in sales, or during a migration.
Where do these numbers come from?
From the employer's own text in job postings read hourly from career sites, and from scripts found on company websites in our crawl. No vendor data, no surveys.
Get either list your way
The same data as a search, over MCP and the API, as bulk files, or pushed to you as it changes.
Every company on either tool,
with the person who owns it
Filter on Microsoft Project or Smartsheet. Start free, no card.