Shipvane · 4 AE roles
Marco E. · joined Cargolio
Fleetora · first roles in DEMicrosoft OneNote VS Notion_
As of 4 November 2026, Notion is named by 2,258 companies and Microsoft OneNote by 832; Microsoft OneNote skews to companies under 200 people (26% vs 72%), Notion to companies over 1,000 (6% vs 49%).
As of 4 November 2026 · refreshed daily · counts move as websites, DNS and career sites are re-read.
The website-and-DNS footprint is not comparable between a marketing suite and a CRM: Microsoft OneNote's script and mail records show on hundreds of thousands of small sites, Notion rarely leaves a trace outside its own apps. Compare on the job-posting numbers; use the footprint for reach.
- Microsoft OneNote: 2–200 employees
- 26%
- Notion: 2–200 employees
- 72%
- Microsoft OneNote: 1,000+ employees
- 49%
- Notion: 1,000+ employees
- 6%
- Postings per company, 90 days
- 2.0 · 1.8
- Website or DNS footprint
- 0 · 8,134
Who chooses which
Share of each tool's companies in every segment. "Leans" marks a gap of more than two points.
| Segment | Microsoft OneNote | share | Notion | share | Leans |
|---|---|---|---|---|---|
| Self-employed | 6 | 1% | 187 | 8% | Notion |
| 2-10 employees | 34 | 4% | 477 | 21% | Notion |
| 11-50 employees | 56 | 7% | 629 | 28% | Notion |
| 51-200 employees | 129 | 16% | 517 | 23% | Notion |
| 201-500 employees | 98 | 12% | 207 | 9% | Microsoft OneNote |
| 501-1000 employees | 98 | 12% | 98 | 4% | Microsoft OneNote |
| 1001-5000 employees | 160 | 19% | 93 | 4% | Microsoft OneNote |
| 5001-10000 employees | 63 | 8% | 19 | 1% | Microsoft OneNote |
| 10,001+ employees | 188 | 23% | 31 | 1% | Microsoft OneNote |
| Segment | Microsoft OneNote | share | Notion | share | Leans |
|---|---|---|---|---|---|
| Business & finance services | 208 | 25% | 506 | 22% | Microsoft OneNote |
| Manufacturing & industry | 163 | 20% | 127 | 6% | Microsoft OneNote |
| Technology & software | 83 | 10% | 1,013 | 45% | Notion |
| Public, community & associations | 64 | 8% | 75 | 3% | Microsoft OneNote |
| Health care | 57 | 7% | 47 | 2% | Microsoft OneNote |
| Property & construction | 57 | 7% | 43 | 2% | Microsoft OneNote |
| Consumer services & leisure | 50 | 6% | 133 | 6% | even |
| Commerce & trade | 43 | 5% | 73 | 3% | even |
| Utilities & infrastructure | 39 | 5% | 30 | 1% | Microsoft OneNote |
| Automotive | 22 | 3% | – | – | outside top 12 |
| Hospitality & travel | 19 | 2% | 30 | 1% | even |
| Transport, logistics & rental | 17 | 2% | 11 | 0% | even |
| Media & content | – | – | 157 | 7% | outside top 12 |
| Segment | Microsoft OneNote | share | Notion | share | Leans |
|---|---|---|---|---|---|
| United States | 589 | 71% | 1,212 | 54% | Microsoft OneNote |
| Germany | 44 | 5% | 173 | 8% | Notion |
| Canada | 34 | 4% | 50 | 2% | even |
| United Kingdom | 29 | 3% | 155 | 7% | Notion |
| France | 23 | 3% | 163 | 7% | Notion |
| Netherlands | 10 | 1% | 21 | 1% | even |
| Australia | 9 | 1% | 32 | 1% | even |
| Switzerland | 7 | 1% | – | – | outside top 12 |
| Sweden | 5 | 1% | – | – | outside top 12 |
| Denmark | 4 | 0% | – | – | outside top 12 |
| Brazil | 3 | 0% | 37 | 2% | even |
| Spain | 3 | 0% | 28 | 1% | even |
| India | – | – | 55 | 2% | outside top 12 |
| Japan | – | – | 39 | 2% | outside top 12 |
| Singapore | – | – | 20 | 1% | outside top 12 |
| Segment | Microsoft OneNote | share | Notion | share | Leans |
|---|---|---|---|---|---|
| Administration & office | 190 | 9% | 441 | 7% | even |
| Engineering (non-software) | 181 | 9% | 72 | 1% | Microsoft OneNote |
| Product, program & project management | 153 | 7% | 621 | 10% | Notion |
| IT operations & business systems | 140 | 7% | 320 | 5% | even |
| Sales | 123 | 6% | 424 | 7% | even |
| Finance & accounting | 87 | 4% | 97 | 2% | Microsoft OneNote |
| healthcare clinical | 84 | 4% | 15 | 0% | Microsoft OneNote |
| skilled trades and field service | 78 | 4% | 12 | 0% | Microsoft OneNote |
| Legal, compliance & risk | 66 | 3% | 67 | 1% | Microsoft OneNote |
| construction and civil | 55 | 3% | 13 | 0% | Microsoft OneNote |
| Customer service & success | 47 | 2% | 383 | 6% | Notion |
| research and science | 46 | 2% | 8 | 0% | Microsoft OneNote |
| logistics warehouse and transport | 44 | 2% | 29 | 0% | even |
| Quality, safety & environment | 42 | 2% | 15 | 0% | even |
| Education & training | 37 | 2% | 56 | 1% | even |
| Human resources | 35 | 2% | 226 | 4% | even |
| Data & AI | 32 | 2% | 241 | 4% | Notion |
| manufacturing and production | 31 | 1% | 9 | 0% | even |
| Business development & strategy | 26 | 1% | 151 | 2% | even |
| General management & consulting | 23 | 1% | 184 | 3% | even |
| Marketing & communications | 23 | 1% | 601 | 10% | Notion |
| procurement and purchasing | 18 | 1% | 9 | 0% | even |
| Software engineering | 18 | 1% | 519 | 8% | Notion |
| social care and community | 17 | 1% | 13 | 0% | even |
| facilities cleaning and security | 16 | 1% | 9 | 0% | even |
| hospitality and food service | 14 | 1% | – | – | outside top 12 |
| agriculture and environment | 12 | 1% | – | – | outside top 12 |
| Travel, leisure & events | 11 | 1% | 125 | 2% | even |
| real estate and property | 10 | 0% | 17 | 0% | even |
| public safety and protective services | 9 | 0% | – | – | outside top 12 |
| Design & UX | – | – | 184 | 3% | outside top 12 |
| arts media and entertainment | – | – | 78 | 1% | outside top 12 |
| Unclassified | – | – | 43 | 1% | outside top 12 |
The companies behind each column
Companies using Microsoft OneNote →
Companies using Notion →
knowledge base wiki ranked →
Quote the sentence with the date and the link. The numbers change daily; the link always shows the current ones.
Notion is named by 2,258 companies in job postings and Microsoft OneNote by 832; 0 name both. (Breaknorm, 4 November 2026, https://breaknorm.co/compare/microsoft-onenote-vs-notion)
Read from the source, not self-reported
Every number on this page can be traced to a page we crawled or a posting we read. Full methodology →
- Job postingsRead hourly from career sites. A tool counts when the employer's own text names it as the team's system; both tools can count for one company.
- Website and DNSScripts and embeds on the company's pages, plus SPF, DKIM, MX and CNAME records of its domain that point at the vendor.
- SegmentsCountry, size and industry from the company profile built from its website.
- Not a reviewNo ratings, prices or feature claims. For those, read the vendors.
Microsoft OneNote vs Notion: questions
Which is more used, Microsoft OneNote or Notion?
By companies naming it in their own job postings, Notion (2,258) over Microsoft OneNote (832). By website-and-DNS footprint, Notion (8,134 vs 0), because its scripts and mail records sit on many small company sites.
Who chooses Microsoft OneNote?
26% of Microsoft OneNote companies have 2 to 200 employees, against 72% for Notion. 49% of Microsoft OneNote companies have over 1,000 employees, against 6% for Notion.
Do companies run both?
0 companies name both in their postings, usually Microsoft OneNote in marketing and Notion in sales, or during a migration.
Where do these numbers come from?
From the employer's own text in job postings read hourly from career sites, and from scripts found on company websites in our crawl. No vendor data, no surveys.
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